Email Management

Simply Mail provides powerful tools to help you organize, prioritize, and manage your emails efficiently. This guide covers the key email management features that will help you take control of your inbox.

Inbox Organization

Simply Mail organizes your emails automatically to help you focus on what matters most:

Priority Inbox

The Priority Inbox automatically identifies and highlights important emails based on:

• Sender relationship (contacts you interact with frequently)
• Email content and keywords
• Your interaction patterns with similar emails
• Time sensitivity of the message

Categorized Views

Simply Mail provides multiple inbox views to keep your emails organized:

• Primary: Important person-to-person messages
• Social: Updates from social networks and media platforms
• Promotions: Marketing emails, deals, and offers
• Updates: Automatic notifications, receipts, and confirmations
• Forums: Emails from online groups, mailing lists, and discussion boards

Email Actions

Quick Actions

Manage emails efficiently with these quick actions:

• Archive: Remove emails from the inbox without deleting them
• Snooze: Temporarily remove emails from the inbox and bring them back at a specified time
• Mark as Read/Unread: Quickly change the read status of messages
• Flag/Star: Mark important emails for quick reference
• Move to Folder: Organize emails into custom folders

Batch Operations

Perform actions on multiple emails at once:

1. Select multiple emails by using checkboxes or Shift + click for range selection
2. Use the action buttons in the toolbar or right-click for context menu
3. Apply actions like archive, delete, mark as read, or move to folder to all selected emails

Email Composition

Rich Text Editor

Create professional emails using the rich text editor:

• Format text with bold, italic, underline, and color options
• Create bulleted or numbered lists
• Insert images, tables, and hyperlinks
• Use predefined formatting styles
• Add attachments up to 25MB per file

Smart Compose

Save time writing emails with Smart Compose:

• Predictive text suggestions as you type
• Context-aware automatic responses
• Grammar and spelling corrections
• Style recommendations for professional communication

Email Scheduling

Send emails at the perfect time:

1. Compose your email as usual
2. Click the dropdown arrow next to the "Send" button
3. Select "Schedule send"
4. Choose a preset time or customize your own schedule
5. Confirm the schedule

Scheduled emails appear in your "Scheduled" folder until they're sent. You can edit or cancel scheduled emails at any time before sending.

Follow-up Reminders

Never forget important follow-ups:

1. Open an email or select it from your inbox
2. Click the "Remind me" button in the toolbar
3. Choose when you want to be reminded (later today, tomorrow, next week, or custom date)
4. The email will reappear in your inbox at the specified time

Advanced Tips

• Use keyboard shortcuts for faster email processing
• Create custom rules to automatically organize emails
• Set up email templates for frequent responses
• Enable Smart Folders for automatic email organization